Personal Assistant / Office Manager (Hybrid) - #1712285

The Role

Are you a proactive and detail-oriented professional with a passion for delivering top-notch administrative and operational support? Imperial Brands, a leading global FMCG company, is seeking a dynamic PA/Office Manager to support our senior leadership team in Liverpool.

In this role, you'll autonomously tackle complex tasks, allocate resources efficiently, and ensure the highest quality of work from your colleagues. You'll also manage our reception team in Liverpool, driving excellence in every interaction. If you're ready to make a significant impact and thrive in a fast-paced environment, we want to hear from you!

This is a 12 month Fixed Term Opportunity

Principal Accountabilities

• Meeting & Calendar Management: Lead annual planning and scheduling of key meetings, manage diaries, emails, travel, and international workshops for the Global Innovation Director and team.
• Leadership Support: Provide PA services, prepare agendas, take minutes, track actions, and coordinate offsite meetings and team-building events.
• Site & Team Coordination: Manage Liverpool site visits, support local leadership with travel and expenses, and oversee wellbeing initiatives and internal communications.
• Event Planning: Organise internal events, including Christmas parties and engagement sessions, managing all logistics from venue sourcing to on-the-day coordination.
• Reception & Visitor Management: Coordinate key site visits, manage reception coverage, and oversee a team of receptionists.
• Cross-functional Support: Collaborate with the PA/EA network across the company, provide secretarial support to senior managers, and ensure smooth administrative operations.

Skills & Experience Required

• Personal Assistant Experience: Extensive experience supporting senior managers internationally.
• Microsoft Office Proficiency: Advanced skills in PowerPoint, Excel, and Word.
• Travel Coordination: Expertise in arranging complex national and international travel.
• Interpersonal Skills: Strong collaboration with diverse teams and professional demeanour.
• Essential Qualities: Organised, multitasking, logical, flexible, discreet, self-motivated, proactive, decisive, autonomous, strong communicator, and confidential.
• Document Management: Efficient in implementing and operating document storage and retrieval systems.

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at [email protected] to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming.

Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.

Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.