Accounts administration - #2160359

Accounts Administrator

About the role

We are looking for a proactive and organised Accounts Administrator to join a finance team and support the day-to-day accounts payable function. You will help maintain accurate financial records, process supplier invoices and payments, and resolve queries with suppliers and internal colleagues.

This opportunity would suit someone with strong attention to detail, good numerical skills and a willingness to learn. Previous knowledge of the company's accounts system is not essential, as training will be provided in-house.

Key responsibilities

Supplier invoices and purchase ledger

• Download and print supplier invoices from relevant platforms.

• Prepare invoices for processing, ensuring all supporting documentation is available.

• Accurately input supplier invoices into the PIR system.

• Distribute invoices for authorisation in line with company approval procedures.

• Check invoice details and post authorised invoices to the purchase ledger.

• Follow up on missing invoices with suppliers and internal departments.

• Obtain VAT invoices for paid pro-forma invoices to support compliance with HMRC requirements.

Reconciliations and query resolution

• Reconcile supplier statements against the purchase ledger and investigate discrepancies.

• Review and resolve invoices placed on hold, requesting credit notes where appropriate.

• Respond to supplier enquiries by telephone and email in a professional and timely manner.

• Work with internal colleagues to resolve outstanding invoice and payment queries.

Supplier payments

• Complete supplier payment runs, ensuring payments are processed accurately and in line with agreed terms.

Records and reporting

• Maintain organised filing systems and accurate supporting paperwork for audit and reference purposes.

• Use Excel spreadsheets for data entry, tracking and reporting.

• Ensure financial records are complete, consistent and easy to retrieve.

Systems and processes

• Support system upgrades and changes to finance procedures.

• Assist with the transition to new purchase order and invoice matching systems.

• Adapt to revised input procedures and approval workflows.

Skills and attributes

• GCSE English and Mathematics, or equivalent.

• Good keyboard skills and confidence using Microsoft Excel and general IT systems.

• Strong attention to detail and numerical accuracy.

• Good organisation and time management skills.

• Clear written and verbal communication.

• Ability to work independently and contribute effectively within a team.

• A proactive approach to resolving queries.

• Willingness to learn new systems and adapt to changing processes.

Training

Previous knowledge of the accounts system is not essential, as in-house training will be provided.