Contract Coordinator - #2177075

Main Duties:

• Provide comprehensive facilities administration support, maintaining accurate site records, compliance documentation, logbooks and electronic filing systems.
• Raise purchase orders and process goods receipting through SAP/Maximo, supporting reactive, planned and quoted maintenance works.
• Coordinate and schedule engineers, contractors and approved suppliers, ensuring client priorities are met and works are completed efficiently with minimal operational disruption.
• Manage compliance, RAMS, permits and contractor documentation, including contractor audits and ensuring all required certification is accurately completed and recorded.
• Maintain CAFM systems, quotation trackers and customer portals, producing weekly/monthly performance reports, updating completed works and providing supporting documentation for billing.

What we are looking for:

• Strong administration experience with excellent attention to detail and accurate data entry skills.
• Good knowledge of financial systems and Microsoft Office, with strong financial awareness.
• IOSH and health & safety awareness, with knowledge of hard services and facilities management desirable.
• Excellent organisation and time management skills, with the ability to prioritise workloads, work independently and meet deadlines.
• Strong customer service, communication and relationship-building skills, with a flexible, proactive approach to teamwork and continuous improvement.