Sales Administrator - #1658251

Job Title Sales Administrator

Function Sales and Proposals

Reporting to Sales Director / Technical Sales Director

Scope Clarke Energy Ltd

Location Knowsley, with occasional UK travel required.

Job Purpose To provide administrative support to the Sales, Proposals, Marketing, Legal and Commercial teams.

Majority of time spent Providing administrative support to the department

Our Company

Clarke Energy is an award-winning multi-national specialist in the engineering, installation and maintenance of engine-based power plants. We focus on delivering quality installations, backed up with reliable, accountable aftersales support. With a culture of integrity and high ethical standards we are the largest authorised distributor and service provider for INNIOs reciprocating engine business.

Responsibilities.

Provide general administrative support to the sales, proposals, marketing, legal and commercial teams

Organise travel and accommodation requirements for the sales, proposals marketing, legal and commercial teams including coordination with marketing regarding event organisations alongside this responsibility, the Sales Administrator may be asked, from time to time, to support organisation of travel and accommodation for other departments

Coordinate and manage upkeep of the Salesforce

Monitor and report on KYC / Compliance information alongside Accounts department

Arrange and participate in departmental meetings, take minutes, and manage follow-up actions

Produce and update documents for sales/departmental meetings

Prepare and produce Pre-qualification Questionnaire responses

Register CEL to externally used client procurement software and monitor online tender progress

Assist Sales team with post-quotation follow-up calls

Ensure tender documentation is recorded and saved into relevant job files

Stationary monitoring and ordering

Filing and archiving

Update electronic sales files

Internal audits

Adhere to Health, Safety, Environmental and Quality management policies and procedures

Assist with department expenses

Apply for and maintain Visas for the department personnel as/when needed

Attend conferences/exhibitions to provide support from time to time

Deputise for the Personal Assistant to the President to cover sickness/annual leave

Coordinate meeting room booking with other administrators to ensure optimal meeting room sizes are used

Technical/Professional Knowledge and Skills

Strong IT skills- including Word, Excel, Salesforce, MS Project.

Strong typing skills

Personal Attributes/skills

Excellent interpersonal skills able to build relationships at all levels, internally and externally

Excellent communication skills face to face and over the telephone

Works well in a team

Manages time effectively

Be able to work on own initiative (dont wait around to be given something to do)

Strong attention to detail

Resilient

Works well under pressure

Flexible and adaptable

Recruitment and succession requirements

Essential

A minimum 3 years experience of working in a demanding Administrative role in a fast moving environment.

A minimum A level standard of education or equivalent qualification.

Desirable.

Experience of working in a commercial engineering or industrial environment.

The Benefits

• Competitive salary
• 25 days holidays
• Enhanced holiday entitlement based on length of service
• Holiday buy and sell scheme
• Company pension scheme
• Health care cash plan
• Life Assurance
• Employee Assistance programme
• Hybrid working
• Reward and Recognition
• Development and investment in our employees